|Position Title: Accounting Assistant
Reports to: Accountant
FLSA: Part Time: 20-25 hours per week; no benefits.
MPC Foundation employees are not employees of Monterey Peninsula Community College District.
TEMPORARY SHORT-TERM ASSIGNMENT
OPEN UNTIL FILLED
INTIAL SCREENING: 12/2/2013 @5PM
The Accounting Assistant is responsible for a variety of accounting and bookkeeping tasks and activities. The Accounting Assistant supports the Accountant with maintaining accounting practices, procedures, and internal controls to ensure accurate and timely financial transactions and reporting. The Accounting Assistant reports directly to the Accountant; in the absence of the Accountant (who will be on leave for approximately 12 weeks during this assignment), the Accounting Assistant reports to the Executive Director.
This short-term, part-time position will be for 20-25 hours per week. Work schedule is to be negotiated with the successful candidate, but is generally flexible.
Please submit your resume (including three references) and letter of interest to the MPC Foundation via email: firstname.lastname@example.org, or mail to: 980 Fremont Street, Monterey, CA 93940. The position is open until filled however to guarantee consideration, materials must be received no later than Monday, December 2, 2013 at 5:00p.m. Monterey Peninsula College Foundation reserves the right to close or continue the recruitment at any time. Monterey Peninsula College Foundation is committed to the principles of equal employment opportunity and encourages applications from all qualified applicants.
Tentative dates for interviews: December 5 & 6, 2013
Hire dates: December 9, 2013 (negotiable) to June 30, 2014
EXAMPLES OF FUNCTIONS:
-Process all Accounts Receivables, Accounts Payables and General Ledger transactions in a timely and accurate fashion
-Prepare and make bank deposits, and maintain appropriate records of such deposits
-Process all Credit Card donations; maintain confidentiality of information in the donor files in accordance with The Foundation’s policies and procedures and State and Federal regulations per Security Metrics.com.
-Process, reconcile and pay Foundation’s Credit Card bill monthly
-Prepare Payroll semi-monthly for reporting to Paychex. Post each payroll after-the-fact.
-Process and maintain all Pledges and Pledge Payments. Audit them quarterly.
-Ensure proper accounting treatment of revenue transactions in accordance with the Foundation’s policies and GAAP for Non-profit Corporations.
-Maintain schedules for all awards, scholarships, grants and other restricted funds
-Respond to Executive Director, President and Treasurer of the Board regarding special reporting requests
-Help to ensure all financial deadlines are met
-Perform other duties as assigned
Education and Experience
Associate’s Degree in accounting or an equivalent experience and training at the level of Bookkeeper.
Knowledge and Abilities:
-Understanding of GAAP, a good working knowledge of FASB, SAS and GASB
-Knowledge of ’QuickBooks’ computer software
-Strong knowledge of accounting and financial concepts and principles
-Strong financial reporting and accounting skills
-Ability to follow established financial policies and procedures
-Ability to work independently, with little supervision
-Knowledge of policies and practices associated with payroll and benefits administration
-Knowledge and ability in the use of a personal computer and software applications (QuickBooks, Word, Excel)
-Strong organizational skills and the ability to maintain detailed records
-Ability to exercise sound judgment and to react with discretion under varying conditions
-Ability to communicate effectively both written and verbally
Physical Effort/Work Environment: Light to moderate physical effort. Periodic standing, walking, and handling of lightweight parcels. Indoor work environment.
CONDITIONS OF EMPLOYMENT:
Employment with the Monterey Peninsula College Foundation is at will. All new employees are required to provide proof of eligibility to work in the United States. Foundation employees are not employees of Monterey Peninsula Community College District, but Foundation offices are located on the MPC campus in the Administration Building.
NOTE: Smoking on the MPC campus is limited to designated smoking areas.